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Purpose of Non-stock inventory items?

  • 8 November 2022
  • 8 replies
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L
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Can someone explain the purpose and use of the non-stock inventory items in Acumatica? 

Our organization owns a diverse quantity of equipment (heavy machinery, testing, mechanical) that we use on projects and need to be able to charge each job for the use of this equipment for AR invoicing purposes.  We are trying to process these pieces of equipment to projects for AR Invoicing using the Equipment Time Card in Acumatica.

We are being told that they only way to accomplish this is by listing these equipment items as non-stock inventory in Acumatica. 

Is this correct, or how should we go about this?

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Best answer by Kandy Beatty 8 November 2022, 20:12

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Kandy Beatty
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Hi @lvampran 

I am guessing that you do not have the full inventory module in Acumatica since you appear to be using Construction. Is that correct?

To answer your question though, the reason you would use Non-Stock items is Non-stock items are not kept in a warehouse and therefore do not require the tracking of quantities. The system maintains only standard costs and base price information for non-stock items. You will still be able to charge for jobs for the use of equipment and such. 

Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.
L
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Userlevel 1

You are correct, we don’t have the full inventory module as we do not own “warehouse inventory”.

For additional background info:  we are trying to process transactions to projects for equipment that the company owns and uses on projects.  Each piece of equipment has a day rate that will be charged to the project as revenue and billed to clients on an AR invoice. 

We are trying to use the Equipment Time Card feature in the time and expense module to charge equipment to the projects.  The rate table would drive the day rate $ of the equipment that is charged to each project.

Please advise and thanks for your response.

Kandy Beatty
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HI @lvampran 

Then yes, you could use Non-Stock to charge for the use of the equipment and what the rate is. 

You can use the Default price to use for the price per hour:

 

Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.
Heidi Dempsey
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@lvampran  Non-Stock items are items you want to track without actually storing in a warehouse.  Sometime is is services, labor etc.  Or they are used as a level of detail on the Revenue Budget for billing purposes.

We do have an Equipment Module and Equipment time cards that can help track the expenses on the project.  This would work if you use T&M Billing.

How do you invoice though?  Progress Billing or Time and Materials?  If using Progress Billing and you need to show the equipment on the invoice, non-stock would be the way to go because the budget tracking would be Task and Item. 

Hope this helps.

Laura02
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Hello,

Equipment is used in tandem with Non-Stock Items in the Projects/Construction modules. Set up Project Equipment in Configuration → Organization → Equipment. The equipment stores a default Run Rate, Setup Rate, and Suspend rate on the General Info tab, and project-specific rates on the Project Rates tab.

When a Project Rate is defined in the above Equipment screen, the equipment is automatically added to the project. Alternatively, the equipment may be manually added to the Equipment tab of the Project screen.

We may use Non-Stock Items to represent Running hours, Setup time, etc. These non-stock items will be used in Equipment time cards when Equipment hours are charged to Projects.

Laura ~ Klear Systems, Inc. Irvine, CA. ~ Please remember to "Mark Best Answer" to help those who are facing the same problem.~
L
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Userlevel 1

We use time and materials for invoicing.

Heidi Dempsey
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Userlevel 7
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@lvampran  then the Equipment module will be very effective for you. 

Kandy Beatty
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Userlevel 7
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@lvampran  then the Equipment module will be very effective for you. 

I agree also, that way you can use it for those charges.

Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.

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