Skip to main content
Answer

Material on Hand Payment to Subcontractor

  • April 2, 2025
  • 1 reply
  • 51 views
J
Freshman II
Forum|alt.badge.img

How are people handling Material on Hand (stored Material) payment to a subcontractor? 

If I pay the subcontractor through their subcontract, it shows they completed units, which really isn’t correct.  

You can override the amount box on the invoice, but I am afraid that would cause issues down the line and be cause for missed payment and confusion from subcontractors and office staff.

 

My proposed solution is to create a change order for 0 units and LS cost.  This will show an overpayment of planned units on that line, and when we are actually paid (and stored material reduced) it will back down to zero dollars for the MOH line and positive on the actual work completed line.

Any other thoughts?

 

Thanks,
Jeremy

 

 

Best answer by chameera71

In order to handle Material on Hand (MOH) payments to the subcontractors in Acumatica, creating a change order with zero units and a lump sum (LS) cost. This approach prevents discrepancies in the invoicing and avoids manual adjustments. It shows overpayment for planned units, and when the actual payment is made and stored materials are reduced, the MOH line will adjust to zero while reflecting the correct payment for work completed. It seems like this method ensures accuracy and avoids confussion for both subcontractors and office staffs.

Did you try this out yet ?

 

A
chameera71

1 reply

chameera71
Varsity II
Forum|alt.badge.img+4
  • chameera71
  • Varsity II
  • Answer
  • April 10, 2025

In order to handle Material on Hand (MOH) payments to the subcontractors in Acumatica, creating a change order with zero units and a lump sum (LS) cost. This approach prevents discrepancies in the invoicing and avoids manual adjustments. It shows overpayment for planned units, and when the actual payment is made and stored materials are reduced, the MOH line will adjust to zero while reflecting the correct payment for work completed. It seems like this method ensures accuracy and avoids confussion for both subcontractors and office staffs.

Did you try this out yet ?

 

🚀If I have helped you, "Like" my post. If it solves your issue, mark as "Best Answer". 🚀
Chris Hackett
Terms & ConditionsCookie settingsAccessibility statement
About Acumatica ERP system
Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, Acumatica delivers unparalleled value to small and midmarket organizations. Connected Business. Delivered.
© 2008 — 2024  Acumatica, Inc. All rights reserved