Hi
We would like to know how to business manages with Blank PO,
Essentially we would like to have a lean process of which everyone goes througe a request process, and then it is the purchasing department that manages the rest. In certain cases, there are blank PO that are arranged with certain supplyers. What i would like to know is from the request, is there a way to link that request line to a blank PO Line, to it would deduct the total quantityfrom the blank PO.
The inly way i have found for now is that from the request, i would have a quantity with a price of 1$. We thansform the request to a purchase requsition, and then a purchase order. From that order, we put the item price at 0 so there is no cost involved in that line transaction, and then in the same PO, in add the blank PO Line, and input the same quantity as the Request line, but at a 1$ unit price. This gives me the final amount identical from the request, and the “infant” PO is still attached to the request (so i have all the tracability info and attached documents to the PO) and that infant PO is attached to the blank PO, so i can track my total budget.
The issue here is that i have a bunch of lines at 0$ that pollutes my PO, and my quantities are off balance. I have to keep the reqest lines in the PO so that the request is linked.
Is there another solution anybody can offer so that i can have one main flow of requests?? Some can say i could give access to make directly Purchase order and link it to the blank PO, but then i would have to give access to purchase order to my project managers, something that my organisation is not ready yet.
Cheers