How to enforce correct pairing of expense items with job costing on expense receipts?

​@john55 i dont believe the functionality to make certain fields required based off the specific GL account is native to acumatica and would require a customization.

however, there may be some flexibility within the approval maps. in my sales demo i created a project approval map with the following conditions: 

i was trying to limit the maintenance required for this incase GL accounts are added/removed so giving it a range helped however, there were some other options available that you could use that may be better for your needs.

although it won’t prevent them from submitting the expense, it can help correct the errors before the receipt is released

​@iqraharrison Thank you for the suggestion, it’s an interesting alternative!

​@iqraharrison Very interesting approach.

​@rfairchild58 ​@john55 i tend to get creative with what we have available within acumatica 🙂 it beats the alternative of having to customize! Acumatica is always enhancing the product and I see the value in adding controls to minimize errors and extra work.  i used to be a project accountant in a past life and as much as i enjoyed solving the occasional discrepancy between budget and actual, it’s can become overwhelming when it happens frequently!

May be worth posting on the ideas forum as well!

​@joelhoffman Joel, this is the post I mentioned to you last week.  What are your thoughts?  Is it already on your roadmap or shall I post an Idea?

​@iqraharrison I’m finally getting around to using this technique.  I’m successful triggering approval based on these conditions but I can’t figure out how to automatically reject receipts based on these conditions.  Any suggestions?

This is the only settings I see to reject documents.

But when I leave the Approver table empty...

The receipt goes into Pending Approval status with no approver listed on the APPROVAL DETAILS tab instead of rejecting it.

Hi ​@john55 , nothing on the short term roadmap but we are adding additional default values tied to project tasks, inventory items, and cost codes.  More methods to make sure project entries are coded correctly.  Let us know if the flow ​@JohnMichels  suggested works out.  Thanks.