Hi All,
We began implementing Acumatica almost a year ago and have redone a few tenants since then due to changing minds etc.
We’re using the Construction edition; have 30ish companies over 3 tenants.
1st tenant contains our Development project companies
2nd tenant contains our Subtrade companies and Construction Management company
3rd tenant contains all our Construction Management Projects for use in tracking costs for the owners (and to keep that data separate from tenant #2)
We’ve had some hiccups implementing and changing things as we learn more about the system.
ie. in construction I found it odd that a subcontract gets closed out automatically when the $ value is reached; what if there’s another change order on that subcontract further down the project line (which there often is). We added an unused task with different cost code in each subcontract named “Force Subcontract to Remain Open” and gave it a dollar value of 0.01. Now if the actual cost code item reaches or goes over the original amount the contract doesn’t close and we can uncheck the the ‘closed’ box and then we’re able to add the subcontract line items to a new AP bill. Odd work around.
Another hiccup: I can’t find anywhere in Acumatica (or googling) how the system handles Cash Allowances
- If there is one, please advise
- Otherwise we’ve worked around it with adding the line items in a subcontract to start with a 100% Discount Amount
- As a subcontractor uses this Cash Allowance, we’ll add a Change Order equivalent of what they use against that line item.
- ie. if the subcontractor for a cash allowance (let’s say $150,500) line item uses 50%, a CO will go in for $75,250 and the Discount Percent will drop to 50% and the Discount Amount will drop to the remaining $75,250.
More specifically our CFO is hoping there will be another CFO on here (ideally around the Vancouver, BC area) who’s Construction/Development company uses Acumatica that we could consult “best practices” with.
Otherwise, I’m just looking for conversation about how others are overcoming some pitfalls etc., or tid-bits of advice.
Thanks for reading!
