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Chart of Account with specified Account Group posting Journal Entries differently

  • January 10, 2025
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We have a Chart of Account group, 5299, that has an Account Group specified (E), on the Chart of Accounts screen.

 

If I create a Project Transaction that Debits a Debit Account (5006), CREDITS 5299, then release, it will get posted to Journal Transactions like this - 
 

It’s just debiting and crediting the same project, which is incorrect.

 

Once I remove the Account Group from the 5299 Chart of Account group, it releases like this (which is what we want) -

This is properly debiting the project then crediting our 5299 account.

 

I’m trying to understand why the difference here and what value the Account Group on Chart of Accounts provides in this scenario.

 

Both Project Transactions were setup with the same information as a test, only difference was removing the Account Group from the Chart of Account 5299 in between both tests -

 

Best answer by iqraharrison

​@brandontfrank Hi Brandon, this is a great question!

the account group is essentially what maps the financial transaction to the project, therefore any GL account associated with an account group, would also create a project transaction if a project is specified. 

If the GL account is not in an account group, then the system would use the non-project code vs. the project.  

from my own painful experience, I've learned that adding too many accounts to account groups is just as bad as not adding enough 😅

Here is some additional information in regards to the account groups that could help: 

 

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    iqraharrison
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    • January 10, 2025

    ​@brandontfrank Hi Brandon, this is a great question!

    the account group is essentially what maps the financial transaction to the project, therefore any GL account associated with an account group, would also create a project transaction if a project is specified. 

    If the GL account is not in an account group, then the system would use the non-project code vs. the project.  

    from my own painful experience, I've learned that adding too many accounts to account groups is just as bad as not adding enough 😅

    Here is some additional information in regards to the account groups that could help: 

     

    Iqra ~ If a member helped you, please *Like* their post. If a member provided an answer to your question, please mark it as *Best Answer*. Proud Acumatica MVP (2024, 2025) - See my journey here: https://community.acumatica.com/community-site-discussions-150/iqra-harrison-acumatica-mvp-2025-28977
    Heidi Dempsey
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