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Permissions on a user defined field?

  • January 22, 2026
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For Projects, I want to add a user defined field for project manager on the project to put notes in and checkbox fields. I would like them to be the only one able to edit those fields.  I don’t want them to be able to edit other items on that screen.

Is it possible to give a role permission to edit a specific user defined field(s) without giving a role permission to the whole screen? 

Best answer by nickcerri32

@eucciferri35 I’m pretty sure that you can’t have more access the further down the screen you go.  For example, you can’t grant the user View Only access to a screen and then grant them Delete access to a specific field on that screen.  You can, however, create a role that grants, say, Delete Access to a screen and then revoke all other fields.  This way the role is effectively dictating access to only one field.

We created a makeshift approval map on the customers screen that required creating an approval role.  I set the access to the screen (Customers) as Edit while setting all fields except the Approval checkbox to View Only.

 

2 replies

nickcerri32
Semi-Pro II
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  • Semi-Pro II
  • Answer
  • January 22, 2026

@eucciferri35 I’m pretty sure that you can’t have more access the further down the screen you go.  For example, you can’t grant the user View Only access to a screen and then grant them Delete access to a specific field on that screen.  You can, however, create a role that grants, say, Delete Access to a screen and then revoke all other fields.  This way the role is effectively dictating access to only one field.

We created a makeshift approval map on the customers screen that required creating an approval role.  I set the access to the screen (Customers) as Edit while setting all fields except the Approval checkbox to View Only.

 


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  • Author
  • Varsity I
  • January 22, 2026

Thanks Nick.  That’s a great idea.  It’s similar to what I am trying to do.  I want the project manager to approve billing and approve closing a project with a checkbox field and a notes field where they can add comments if there are specific billing instructions.