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Department Expense / Sub accounts


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Where do the accounts and sub accounts that you can assign under Departments screen [EP201500] come into play.  I can not find where you can override expenses with these accounts or where they even come into play.  Thank you

 

 

Best answer by Kandy Beatty

alicia23 wrote:

Thanks for the reply.  That is what I thought but it doesn’t pull from the department it pulls either from the item in payables or employee assigned accounts/subaccounts not from the accounts setup in this screen.  And i can not find where it allows the override. 

Correct, it will pull from how payables are set up such as Non Stock Items. You can change it on the Bill or PO as well.

 

 

 

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8 replies

Kandy Beatty
Captain II
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  • Captain II
  • 2183 replies
  • April 5, 2022

Hi @alicia23 

These come into play of the expense account to be used for recording department related expenses such as things for Payables, like when you buy office supplies. 


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  • Author
  • Jr Varsity III
  • 41 replies
  • April 5, 2022

Thanks for the reply.  That is what I thought but it doesn’t pull from the department it pulls either from the item in payables or employee assigned accounts/subaccounts not from the accounts setup in this screen.  And i can not find where it allows the override. 


Kandy Beatty
Captain II
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  • Captain II
  • 2183 replies
  • Answer
  • April 5, 2022
alicia23 wrote:

Thanks for the reply.  That is what I thought but it doesn’t pull from the department it pulls either from the item in payables or employee assigned accounts/subaccounts not from the accounts setup in this screen.  And i can not find where it allows the override. 

Correct, it will pull from how payables are set up such as Non Stock Items. You can change it on the Bill or PO as well.

 

 

 


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  • Author
  • Jr Varsity III
  • 41 replies
  • April 5, 2022

yes, but it doesn’t pull from the departments screen.  So i am having difficulty explaining the purpose of setting up expense accounts in the below screen:

 

 


Kandy Beatty
Captain II
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  • Captain II
  • 2183 replies
  • April 5, 2022
alicia23 wrote:

yes, but it doesn’t pull from the departments screen.  So i am having difficulty explaining the purpose of setting up expense accounts in the below screen:

 

 

You do not need to set that up. 


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So the Department Accounts and SubAccounts do not get used anywhere.  I was hoping that the sub accounts would override the item settting.  Thanks for clarify the results that I was testing as well.

 


Janella
Jr Varsity III
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  • Jr Varsity III
  • 68 replies
  • July 13, 2023

@alicia23 the only time I have seen a department used for any transaction is in fixed assets where you can designate department for your FA transactions 

 

Employees are also associated with departments so not sure if it can be used in Payroll/Service functional areas?

 


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  • Author
  • Jr Varsity III
  • 41 replies
  • July 13, 2023

@Janella,  Good point I do have a client using the subs from department to pull into their fixed assets. 


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