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Allocation Reversal with Fixed Price Projects

  • December 3, 2024
  • 2 replies
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sangland
Varsity I
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Have configured a Fixed Price Project with Allocation rules to correct recognize revenue. The project task specifies the same Non-Billable WIP Account as the allocation rule. When project billing is run the allocation transaction(s) are reversed correctly. I note that 100% of the allocation is reversed with the first billing regardless of the Completion % and invoice amount. I presume there is no apportionment possible?

My problem is that if I have two Revenue budgets and project billing runs on one of these, then although the allocation transaction is on the same task there is no reversal. Even when the entire project is 100% complete/billed there is no reversal. The PM allocation transactions can be reversed manually. 

Is this correct behavior of can allocations somehow be reversed in this case? 

Best answer by sangland

Thanks Heidi, I think the solution is to recognise that reverse allocations will run the first time a fixed price revenue budget is invoiced where it has then Non-Billable WIP account. We don’t want initial small progress bills to wipe of significant revenue recognition, so ONLY using non-Billable WIP Account the last revenue tasks should work. The Unbilled WIP accrual remains until the last milestone billing. Also not ideal but as you say the process to reverse unbilled transactions can be used at any stage. 

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2 replies

Heidi Dempsey
Community Manager
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  • Community Manager
  • 269 replies
  • December 4, 2024

@sangland  You are correct there is no apportionment when using the Non-Billable WIP.  You can use the Reverse Unbilled Transactions under Processes which are unbilled allocation transactions.  This Process will allow you to filter by project, task etc to pick what to reverse.  Hope this helps


sangland
Varsity I
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  • Author
  • Varsity I
  • 35 replies
  • Answer
  • December 4, 2024

Thanks Heidi, I think the solution is to recognise that reverse allocations will run the first time a fixed price revenue budget is invoiced where it has then Non-Billable WIP account. We don’t want initial small progress bills to wipe of significant revenue recognition, so ONLY using non-Billable WIP Account the last revenue tasks should work. The Unbilled WIP accrual remains until the last milestone billing. Also not ideal but as you say the process to reverse unbilled transactions can be used at any stage. 


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