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Creating Service Orders to track warranty repais


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I have a question? What is the best process to run warranty repairs through services to create a service order or appointment to track expenses but not have a G/L impact. Please let me know. Client users the Services Module. Note not all services will be tied to a piece of equipment.

 

Thanks,

 

Frances 

Best answer by Anacarina Calvo

Hi @FrancesPantelidakis24 
You could add cost to the Service order/Appointment, by either adding a Non-Stock or Service line or you could add an Expense Receipt associated to the document. To add an Expense Receipt, on the Details tab, use the Create Expense Receipt action. 
If adding a Non-Stock or Service, modify the cost by changing the Unit Cost column on the Details tab (functionality available since 2022R2). If adding an Expense Receipt, modify the cost by changing the Unit Cost or Amount fields on the Expense Receipt forms. 
To avoid a GL transaction to be generated from the Service Order/Appointment you can either: 

  • Mark the line as Free item True: this will zero the billing amount but WILL still generate an invoice with the lines with zero amount
  • Mark the line with Billable false: this will zero the billing amount and will NOT generate an invoice for the line

At the moment there is no out of the box reports that shows the cost of the Service Orders (or Appointments). Here is the idea to add the reports on the system
 

https://community.acumatica.com/ideas/service-cost-totals-wip-reports-14249

 

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4 replies

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  • Acumatica Support Team
  • 783 replies
  • March 17, 2023

Hi @FrancesPantelidakis24 

Try using non stock service item and set them as ‘Free item’ on appointment. Check this would work. This will not require billing and can be closed once appointment is complete. 

Hope this helps,

Regards,

 


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Hi Vijay,

Thanks. Would you still be able to add dollar amounts? Also, what would be a good report to run for this? Let me know.

Thanks,

Frances

 

 

 


Anacarina Calvo
Pro I
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Hi @FrancesPantelidakis24 
You could add cost to the Service order/Appointment, by either adding a Non-Stock or Service line or you could add an Expense Receipt associated to the document. To add an Expense Receipt, on the Details tab, use the Create Expense Receipt action. 
If adding a Non-Stock or Service, modify the cost by changing the Unit Cost column on the Details tab (functionality available since 2022R2). If adding an Expense Receipt, modify the cost by changing the Unit Cost or Amount fields on the Expense Receipt forms. 
To avoid a GL transaction to be generated from the Service Order/Appointment you can either: 

  • Mark the line as Free item True: this will zero the billing amount but WILL still generate an invoice with the lines with zero amount
  • Mark the line with Billable false: this will zero the billing amount and will NOT generate an invoice for the line

At the moment there is no out of the box reports that shows the cost of the Service Orders (or Appointments). Here is the idea to add the reports on the system
 

https://community.acumatica.com/ideas/service-cost-totals-wip-reports-14249

 


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Hi Anacarina,

 

Thanks so much this is very helpful.

Thanks,

Frances

 

 

 

 


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