Entering a Bill but the debit and credit account changes

  • 26 January 2021
  • 1 reply

Userlevel 2

Hello everyone,


I need advice on a particular situation...I have several communication bills that needs entering but for accounting purposes, it needs to hit different account e.g. accrued expense, cash in bank there a way that I can call them up in the bills and adjustment screen? instead of calling the item from the inventory?


Thanks in advance,



Best answer by meganfriesen37 26 January 2021, 16:44

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Userlevel 6
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You can set a default expense account for the vendor under the GL Accounts Tab of the Vendor Profile, so when you enter a line in an AP bill for that vendor, the default Expense account (and subaccount if you are using those) can populate for you.

If you are trying to record a direct payment of a bill (i.e. the bill and the payment) in the same transaction (since you mentioned “cash in bank” as one of the accounts) take a look at entering the bill using the “Quick Check” screen to record the expense and payment together and make sure you select the correct bank account at the top.


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