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AP invoices (bills) - How to alert users the invoice number is already in use?


How can we setup the system to alert users if the invoice number they type in is already in use to avoid duplicates?

Best answer by Laura02

Hello,

Check ON the Raise an Error on Duplicate Vendor Reference Number setting in AP Preferences screen. Acumatica will show an error when a vednor’s invoice number is entered more than once, forcing the user to make a change before saving a new Bill or Debit Adjustment.

Laura

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3 replies

Manikanta Dhulipudi
Captain II
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Hi @williamq178 

Are you using the Manual Numbering? What are the challenges you are seeing in duplicate invoices?

 

There is an Option to implement the customization like customer order nbr 

 

 


Laura02
Captain II
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  • Captain II
  • 3135 replies
  • Answer
  • June 10, 2024

Hello,

Check ON the Raise an Error on Duplicate Vendor Reference Number setting in AP Preferences screen. Acumatica will show an error when a vednor’s invoice number is entered more than once, forcing the user to make a change before saving a new Bill or Debit Adjustment.

Laura


  • Author
  • Freshman II
  • 8 replies
  • June 10, 2024
Laura02 wrote:

Hello,

Check ON the Raise an Error on Duplicate Vendor Reference Number setting in AP Preferences screen. Acumatica will show an error when a vednor’s invoice number is entered more than once, forcing the user to make a change before saving a new Bill or Debit Adjustment.

Laura

 

Thank you, Laura. That worked for us. 


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