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Subcontract : There are no lines in this document that may be entered in AP Bill Document directly

  • January 26, 2023
  • 6 replies
  • 416 views
Debbie Reed CLA
Jr Varsity III
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Getting this error trying to ENTER AP BILL from the Subcontract.

There is no inventory item on the line - so no receipt needed.

Line item - closed unchecked

Unbilled quantity and amount = total amount on Subcontract.

Close PO Line = By Amount

 

As a work around, we are able to create a new bill and then add the subcontract from the bill.

 

Any ideas on the cause of this error?  Thank you!

Best answer by Debbie Reed CLA

@Heidi Dempsey  - thank you.  The client has now used the work around - create the bill, then pull in the subcontract.  So, the error isn’t available any longer.  If it occurs again, I’ll create a case.  Thanks again!  (See you at Summit!)

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Debbie Reed, W.M. Synergy
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6 replies

Heidi Dempsey
Community Manager
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  • Heidi Dempsey
  • Community Manager
  • 275 replies
  • January 26, 2023

@Debbie Reed CLA  Hi!  Thanks for the question.  My first thought is what are the Items you are using on the Subcontract?  Stock or Non-Stock.  If Non-Stock do they have require receipt checked?   I have not seen this on a subcontract before, but that is why you get this message on a PO.

Debbie Reed CLA
Jr Varsity III
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Hi @Heidi Dempsey !  Thanks for your quick response.  There is no item on the subcontract, so there should be no need for receipt.  

 

Debbie Reed, W.M. Synergy
Heidi Dempsey
Community Manager
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  • Heidi Dempsey
  • Community Manager
  • 275 replies
  • January 26, 2023

@Debbie Reed CLA  Sorry missed that comment the first time about no Item.  I just tested and was able without an Item to enter AP Bill.  Looks like you would need to enter a case so we can troubleshoot this issue.  Is the Trace the same error?

Chris Hackett
1 person likes this
  • Chris Hackett
    Chris Hackett
Debbie Reed CLA
Jr Varsity III
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  • Debbie Reed CLA
  • Author
  • Jr Varsity III
  • 37 replies
  • Answer
  • January 26, 2023

@Heidi Dempsey  - thank you.  The client has now used the work around - create the bill, then pull in the subcontract.  So, the error isn’t available any longer.  If it occurs again, I’ll create a case.  Thanks again!  (See you at Summit!)

Debbie Reed, W.M. Synergy
Chris Hackett
1 person likes this
  • Chris Hackett
    Chris Hackett
A
Freshman I
  • ahillyer32
  • Freshman I
  • 8 replies
  • April 13, 2023

I am having the same issue… but Items are Non Stock and they do NOT have Process via Receipt checked. Vendor has the allow AP bill before receipt checked. Any thoughts?

Heidi Dempsey
Community Manager
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  • Heidi Dempsey
  • Community Manager
  • 275 replies
  • April 19, 2023

@ahillyer32   you are getting the same error error message with non-stock item? Are you able to get through the error if you uncheck the Allow AP Bill before receipt?  I think you should enter a case so we can look at data.

Chris Hackett
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  • Chris Hackett
    Chris Hackett

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