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Project Quote Converted to Project Aggregates Revenue/Cost Instead of Separate Lines

  • January 20, 2025
  • 4 replies
  • 42 views

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Good,

The issue is that when you create a quote with the same item number, say three times with different costs and then create the project the items are aggregated on one line.  (Operations has set a reduction protocol that reduces the the rate based on the amount of tools runs; 1st run at full price, 2nd run at half off, etc.)  I know I can make additional items numbers based on the protocol or make a discount code based on the rate.  We have over 10 different types of tools. The quote is provided to the customer based on the number runs.  This might change when the project begins either adding of deleting some.

 

Questions,  How do I make the conversion to quote keep all the duplicate items on separate lines?  I don’t want them to aggregate.  Is this a billing rule?  Or Allocation update.  I am sort at a loss who to make Project Quote to Project conversion keep the lines separate without aggregating them.

Thank you for your assistance.

Evan

Best answer by NickCerri4

@grillevan - It’s in the Projects module, and if you have Project Quotes you should have access to the Cost Codes.  Take a look at your Enable/Disable Features screen. 

 

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4 replies

NickCerri4
Jr Varsity II
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  • Jr Varsity II
  • 17 replies
  • January 20, 2025

Hey, Evan - on your templates that you select for your quote, what are the Revenue Budget Level and Cost Budget Level selections?  These will dictate how your estimation lines from a quote will aggregate to the project.  I.e., if you select “Task” only, it will aggregate all lines with that task.  Conversely, if you are using Items and Cost Codes for example, you can select Task, Item and Cost Code which will aggregate everything based on the combination of the Task, Inventory ID, and Cost Code.  In your case, you could differentiate the lines by setting up unique cost codes.  Let me know if that helps

 

 


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  • Author
  • Jr Varsity III
  • 44 replies
  • January 20, 2025

@NickCerri4  Thank you for your suggestions.  We are on 2023R2;  the cost code feature is not available.  Was it added in later versions?  Or is it an additional add-on that needs to be purchased?.

 


NickCerri4
Jr Varsity II
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  • Jr Varsity II
  • 17 replies
  • Answer
  • January 20, 2025

@grillevan - It’s in the Projects module, and if you have Project Quotes you should have access to the Cost Codes.  Take a look at your Enable/Disable Features screen. 

 


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  • Author
  • Jr Varsity III
  • 44 replies
  • January 20, 2025

@NickCerri4 .  I checked see below.  it is also not activated on my License Panel.  I think it is additional feature.  I will have to check with my VAR.

 


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