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Question

Clearing out AP Subledger

  • February 5, 2025
  • 1 reply
  • 16 views

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I am needing to clear our entire AP subledger.

 

I am testing the most efficient way to do this and initially thought I would create a new Cash Account (Clearing Account) and Payment Method for this purpose. My goal was to issue a mass (dummy) payment against all invoices which would get posted to the new cash clearing account, as it is not a real payment.

 

I have everything set up but when I open Prepare Payments, the cash accounts do not appear in the dropdown once I have selected my Payment Method.

You can see that these cash accounts appear under this payment method:

The payment methods also appear under the Cash accounts - example below:

Any idea why these don’t show up in drop down?

 

Is there a different approach I should be taking for clearing out the AP subledger then doing dummy mass payment?

1 reply

Samvel Petrosov
Jr Varsity II
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Bases on the screenshots, your Prepare Payments page and Cash account are in 2 different Branches.

There is a checkbox Restrict Visibility with Branch on the Cash Account for limiting it to the Branch specified on it, I am not sure if it is checked or not, but if it is, then that is most likely what stops you.
 

 


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