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Employee Payroll Advance

  • 9 December 2022
  • 3 replies
  • 137 views

We have a unique situation where employees sometimes need pay advances for whatever reasons. These are usually paid back each pay period based on a fixed amount. 

I am wondering if anyone has dealt with this and what the best way would be to set this up in Acumatica Payroll so that repayment deductions can be made each pay period. 

Best answer by mschmidt07

I’ve handled employee loans and/or advances by setting up a deduction code & labeling it as a Garnishment. That will allow you to set the date the loan was effective and the limit. Payroll will then stop the calculation when the amount is completely repaid :) Worked like a charm. 

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Kandy Beatty
Captain II
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HI @mstoppa 

Have you looked into Liability Bills? They could be setup as a deduction and paid back to a certain account. 

https://help-2022r2.acumatica.com/(W(3))/Help?ScreenId=ShowWiki&pageid=c606f600-5e66-4994-833f-83f9007ee4b4

 

You could also just do a straight deduction code:

https://help-2022r2.acumatica.com/(W(3))/Help?ScreenId=ShowWiki&pageid=1e1030ef-99f5-4c8a-b48f-a9ad9d9f573e


  • Freshman I
  • December 20, 2022

Thank you for the pointers @kandybeatty49 . I ended up setting up a deduction for the weekly payback amounts. Since the advances are taxed when they are paid back (or when the money is actually earned), we issue those as a quick check that posts to an asset account.


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  • Jr Varsity II
  • December 23, 2022

I’ve handled employee loans and/or advances by setting up a deduction code & labeling it as a Garnishment. That will allow you to set the date the loan was effective and the limit. Payroll will then stop the calculation when the amount is completely repaid :) Worked like a charm. 


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