Why its needed to have a the AP bill and Debit Adj for Clearing the Purchase Receipt which is Already Returned

This feature has been added in 25R1.  

​@meganfriesen37 . 

I’ve encountered an issue in Build 25.100.0054 where the system does not correctly adjust the billable quantity on a purchase receipt after a partial return. Here’s the scenario I tested:

1. Created a purchase order for 100 units at $3 each ($300 total).
2. Received 100 units, generating a purchase receipt.
3. Returned 50 units, leaving a net received quantity of 50 units.
4. Created an AP Bill from the original receipt:
   • Expected: The bill defaults to 50 units ($150) based on the net quantity after the return.
   • Actual: The bill defaults to 100 units ($300), requiring manual adjustment to 50 units ($150).
5. Released the adjusted bill for 50 units ($150).
6. Issue: The original receipt remains open with 50 units listed as unbilled, despite the return and billing adjustment.

After returning 50 units, the purchase receipt should update to reflect only 50 units as billable. When creating the AP Bill, it should default to 50 units ($150), and upon release, the receipt should fully close with no unbilled quantity remaining.

However, the system allows billing for the full 100 units despite the return. Even after manually correcting the bill to 50 units, the receipt incorrectly shows 50 units as unbilled, suggesting the return isn’t properly reconciled with the receipt.

Was this fix in 2025R1 specific to a later patch, or am I missing a configuration step?

I haven’t tried out the new feature yet, but did you use the Correct or Cancel receipt options as outlined in the release notes?  https://help.acumatica.com/(W(4))/Help?ScreenId=ShowWiki&pageid=8babb097-80ae-4d72-a390-4489fc320314.

If you are encountering errors with the new feature, I’d recommend reporting this to Acumatica via a support case.

​Thanks for the response and the link to the release notes.

After reviewing the process and new features, I’m trying to understand why handling returns and billing has to be made more complex. From a practical standpoint, I would expect the following flow to be sufficient:

• PO Created

• Item Received (Receipt)

• If correction is needed: process a Return for the incorrect qty

• Receipt updates to reflect net quantity

• Create AP Bill for the net qty (system should default to the correct billable qty based on the receipt post-return)

• If return is done after billing, then a Credit Memo (with or without inventory, depending on the situation) can be processed.

All transactions should remain linked for traceability. In my test, I followed this logic, but the system did not reconcile the return with the receipt correctly — still showing unbilled qty after billing the correct net amount. This seems like the return isn’t fully applied to the receipt.

Is the intent of the new feature to enforce canceling and redoing receipts for partial returns, even when there's no need to correct the receipt itself, just to bill the correct net qty? That seems to add unnecessary steps for what should be a straightforward adjustment.