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What is the best way to deal with wrong amount bill which has been released?

Hello,

      I have read the below post carefully

How to delete a bill when it's already been released? | Community (acumatica.com)

    But can I ask a specific case?

   Supposing,  we have purchased 10 cases item A and 20 cases item B, all with $100 each case on original bill and released. Now we find the actual cost of item A is $120 per cases. So the bill is $200 under amount.
    If we create another bill posting to “purchase accrual ” with $200 in total, it could make the AP amount correct. But the inventory cost of item A is not corrected. And the figure post to “purchase accrual” would not convert to “cost of good sold” automatically.
  Return the receipt and reverse the bill seems a way to go, but it is a little bit complicated.
Since we only need to correct 1 item’s cost and corret the AP and expense amount (the purchase accrual convert to inventory and would finally convert to cost of good sold), any suggestion?

Hello @ray20 ,

I think you can reverse the AP Bill without returning the Received items to the Vendor.

  1. On Bills & Adjustments, click (...) Reverse Bill.  A warning will appear. 
  2. Click OK on the warning, then Un-hold and Release the Debit Adjustment.
  3. Click ‘Apply’. Apply Debit to original Bill and release the application.
  4. Next, Enter a new bill, selecting the original PO or PO Receipt to the new bill. 
  5. Correct pricing for the one item that was incorrect.
  6. Release/approve new bill as normal.

Depending on inventory valuation method, and whether goods are still in stock at this time, Acumatica will either post purchase price variance to Inventory asset account or to Purchase Price Variance account (COGS expense).

Laura

@Laura02 Thank you , looks like the best way to go.

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