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Updating Tax periods

  • 28 October 2020
  • 2 replies
  • 156 views

We have prepared and and released GST tax reports for the company using wrong period ( Monthly ) for the periods January to August. 

Now we want to update the tax period to the correct one ( Quarterly ) but the period type drop down menu is inactive , I think because we have released tax reports in the system.

Is it possible to void these tax reports without financial impact?

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Best answer by joshmclaughlin94 11 November 2020, 20:00

Hello Dheyaa, 

The answer is dependent on if the Tax Reports have been released. You cannot modify tax periods that are closed. Releasing of the Tax Report closes the tax period, whether an AP Bill has been generated to the Vendor Agency, or not.

In Acumatica, there’s no way to retroactively modify closed Tax Periods. The only way to adjust this structure would be moving forward. What you could do is shorten the current tax year to include all monthly periods. Then, when the next tax year is created, change type to quarterly.

To do this:

  1. navigate to Tax Periods screen
  2. select Tax Agency and current Year
  3. select Short Tax Year check box
  4. delete Open periods on current Tax Year
  5. when new tax year is created, change Tax Period Type to “Quarter”
  6. notice the beginning of this tax year immediately follows the final Monthly period from previous year

Per your example:

  • the current tax year is 2020 and 8 monthly tax reports have been released
  • Short Year has been selected for 2020 Tax Year, and the 4 remaining open tax periods have been deleted from 2020
  • Tax Year 2021 is created with a Tax Period Type = Quarter
  • 2021 Tax Year Period #1 will open with dates ranging: 09/01/2020 - 12/31/2020
  • Tax Year 2021 will end on 08/31/2021
  • If the agency is requiring quarterly sales data, tax adjustments should be expected for those 8 monthly tax periods (Jan - Aug.)

Every Tax Agency is different in how they require sales tax data, so if there are additional variables to consider, please reach out your Acumatica Support provider. 

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2 replies

Hello Dheyaa, 

The answer is dependent on if the Tax Reports have been released. You cannot modify tax periods that are closed. Releasing of the Tax Report closes the tax period, whether an AP Bill has been generated to the Vendor Agency, or not.

In Acumatica, there’s no way to retroactively modify closed Tax Periods. The only way to adjust this structure would be moving forward. What you could do is shorten the current tax year to include all monthly periods. Then, when the next tax year is created, change type to quarterly.

To do this:

  1. navigate to Tax Periods screen
  2. select Tax Agency and current Year
  3. select Short Tax Year check box
  4. delete Open periods on current Tax Year
  5. when new tax year is created, change Tax Period Type to “Quarter”
  6. notice the beginning of this tax year immediately follows the final Monthly period from previous year

Per your example:

  • the current tax year is 2020 and 8 monthly tax reports have been released
  • Short Year has been selected for 2020 Tax Year, and the 4 remaining open tax periods have been deleted from 2020
  • Tax Year 2021 is created with a Tax Period Type = Quarter
  • 2021 Tax Year Period #1 will open with dates ranging: 09/01/2020 - 12/31/2020
  • Tax Year 2021 will end on 08/31/2021
  • If the agency is requiring quarterly sales data, tax adjustments should be expected for those 8 monthly tax periods (Jan - Aug.)

Every Tax Agency is different in how they require sales tax data, so if there are additional variables to consider, please reach out your Acumatica Support provider. 

I have a similar issue where a tax report was created incorrectly and released now how do I reverse this? Am I completely stuck??

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