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Payment Application with no invoice

  • 8 September 2022
  • 4 replies
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How do we apply a payment, using payments and applications, for something that is not invoiced or does not require an invoice. For example, we may get a government tax refund and need to apply the check we receive. How do do so using payments and applications?

Best answer by Kandy Beatty

Hi @jvinski71 

For a refund from the government, are they set up as a vendor or customer? From what you have described, they should be a vendor. 

You would need to create a Debit Adjustment for the amount you are receiving:

Then you would create a Vendor Refund for that Debit Adj.:

 

 

You need to have the Bill Type to have a refund. 

 

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4 replies

Kandy Beatty
Captain II
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  • Captain II
  • 2137 replies
  • Answer
  • September 8, 2022

Hi @jvinski71 

For a refund from the government, are they set up as a vendor or customer? From what you have described, they should be a vendor. 

You would need to create a Debit Adjustment for the amount you are receiving:

Then you would create a Vendor Refund for that Debit Adj.:

 

 

You need to have the Bill Type to have a refund. 

 


bjeter78
Freshman II
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  • Freshman II
  • 48 replies
  • March 30, 2023

What about the AR side to receive the funds?


Kandy Beatty
Captain II
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  • Captain II
  • 2137 replies
  • March 30, 2023
bjeter78 wrote:

What about the AR side to receive the funds?

HI @bjeter78 

Are you saying a Customer Refund to the government?


bjeter78
Freshman II
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  • Freshman II
  • 48 replies
  • March 30, 2023

No...I meant to receive the funds into your bank, but I see now the Vendor Refund transactions is recorded in bank reconciliations and account details. Not like the customer refund where you have to extend the customer to vendor and pay. I thought I would have to extend vendor to customer and deposit the payment.


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