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How to delete a Released Project Transaction

  • 24 August 2022
  • 2 replies
  • 393 views

In our system setup the Employee Time Cards do not generate GL batch, only Project Transaction.

We have a situation where duplicated time cards were released and two transactions booked at the project.

Question is how to delete one of the transactions to eliminate the double cost allocation?

-Reverse button is inactive because GL batch is not generated (which is expected as mentioned before)

-Delete button is inactive because transaction is with Released status

2 replies

Laura02
Rank
Badge +18

Hello, I can think of 2 ideas.

First, Timecard has a Correction option. You could Correct the duplicate time card to zero out the time.

Second, Can you find the duplicate Timecard Entry in the Project Transactions screen?

In Project Transactions we can reverse a duplicate with the following steps:

  1. Use Clipboard to copy the Time transactions.
  2. Use Clipboard to paste the Time transactions on a new batch.
  3. Manually reverse the signs on Quantity and Amount for every line. Make no other changes.
  4. Release the  batch.

Maybe you want to try these options in a test environment to see the results, and then repeat your correction in your live timesheet.

Did you also run Process Allocations ? If so, you can re-allocate to pick up the negative adjustments.

Laura ~ Klear Systems, Inc. Irvine, CA. ~
A
Rank
Userlevel 1

Thank you Laura.

I have tried the copy/paste Transaction with negative value and that worked fine, project balance was updated as wanted.

Time entry correction option was not possible. System showed error saying that activity was already released.

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