Questions regarding using Expense Receipts & Bank Feeds for Credit Cards
Do expenses receipts have to be claimed in order for those expenses to hit the GL?
It seems like if the Expense receipt is matched in the bank transactions prior to it being claimed then the system doesn’t allow for this expense to be claimed and then it never hits the GL. Is this correct?
If someone can give proper steps when working with expense reciepts on a corporate card, that would be helpful.
There are the following limitations of the matching process:
If a user matches a bank transaction to an expense receipt in a different currency with the amount within the amount difference threshold, releases the corresponding claim, and the cash transaction is posted, and then the user unmatches the bank transaction from the expense receipt, the cash transaction will not appear as a candidate for matching on the Process Bank Transactions (CA306000) form because the amounts differ.
If a cash transaction originates from an expense claim, the cash transaction date in the system equals the expense claim date. There can be a significant delay between the date of the bank statement transaction and the date of the cash transaction in the system, which should be considered in the filter of dates in the Transaction Match Settings dialog box on the Process Bank Transactions (CA306000) form.
There are the following limitations of the matching process:
If a user matches a bank transaction to an expense receipt in a different currency with the amount within the amount difference threshold, releases the corresponding claim, and the cash transaction is posted, and then the user unmatches the bank transaction from the expense receipt, the cash transaction will not appear as a candidate for matching on the Process Bank Transactions (CA306000) form because the amounts differ.
If a cash transaction originates from an expense claim, the cash transaction date in the system equals the expense claim date. There can be a significant delay between the date of the bank statement transaction and the date of the cash transaction in the system, which should be considered in the filter of dates in the Transaction Match Settings dialog box on the Process Bank Transactions (CA306000) form.
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