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Batch Payment Check Description Field

T
Freshman I

Hi all!

My accounting team is curious where the Check Description on Batch Payments comes from.

Some checks will have a generic ‘Payment for ‘VendorID’’.

Others will have an actual description (seems to happen if there’s only one bill with that description on the check).

Still others will be completely blank.

Ideally, they would like every description to be ‘Payment for ‘VendorName’’, but until I can find how that description is being set up in the first place, I’m not sure what to do.

Does anyone have an idea where how the check description on Batch Payments is being populated?

 

Best answer by Laura02

Hello @tburnett ,

You are exactly correct in your original post:  The Checks take on the Bill description if there is only one document paid by the Check.  The Checks use a generic “Payment for...” when the check pays multiple documents.

 

Laura

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    Kandy Beatty
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    • Kandy Beatty
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    • October 23, 2023

    HI @tburnett 

    It comes from the Description on the Checks and Payments screen, if there is a header description

     

    Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.
    Chris Hackett
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    • Chris Hackett
      Chris Hackett
    T
    Freshman I
    • tburnett
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    • October 23, 2023

    Apologies, I should have said I was aware it’s on the Check and Payments screen and that it carries over, but how does THAT auto populate? We are not entering that description. The system is doing it itself. Also, not all checks have it. It seems to be random.

    Since we are creating batch payments, we are not manually creating individual checks or entering a description. But it still shows up, and only sometimes.

    Laura02
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    • Laura02
      Laura02
    Laura02
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    • Laura02
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    • Answer
    • October 23, 2023

    Hello @tburnett ,

    You are exactly correct in your original post:  The Checks take on the Bill description if there is only one document paid by the Check.  The Checks use a generic “Payment for...” when the check pays multiple documents.

     

    Laura

    Laura ~ Klear Systems, Inc. Irvine, CA. ~ Click my logo to Follow me ~
    Chris Hackett
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