AP Bill should be pay to vendor A, but already paid by employee. how to directly pay the amount back employee with same bill and check & payment to clear the AP aging

Hello @yansiongyu54 ,

We can’t pay an Employee with a Bill for a different Vendor.

1. Enter a credit memo for Vendor A, in the amount that is not due to the vendor because an employee paid the vendor separately.  Use Notes on the Credit Memo to explain what happened and how the vendor was paid.
2. Enter a Bill to the Employee in the amount that is owed to the employee.  If you are using Expense Claims feature, the employee should enter their expense claim, and the Expense Claim can generate the bill for the amount due to the employee. Note the related vendor bill # on the replacement bill to the employee.
3. Pay the Bill created in step 2 to your employee.

Laura