V300 Construction Edition

Audience: This course is intended for implementation consultants of the Construction functionality of Acumatica ERP.

Acumatica ERP Experience Required: at least 1 year

Who Should Attend (relationship to Acumatica):

• Partners who implement Acumatica ERP Construction functionality for customers.
• Professionals who want to learn Acumatica ERP

Acumatica ERP version: 2021 R2

Training Description: This training course provides a set of lessons that illustrate the processes of construction project management in a midsize company.

Training Syllabus: The program is covered over four days as follows:

• Day 1: Projects for Construction. Subcontracts and Accounts Payable. In this session, you will learn how to plan a project structure, create a project and specify its settings. You will plan the structure of the project budget, set up project security, and process a project during its life cycle. Also, you will learn how to prepare the system for the creation of account groups and create an account group, and map accounts to this group. You will review the chart of accounts and find the account group associated with a particular GL account. You will create a subcontract and add lines related to a particular project to a subcontract, enter the accounts payable bill for the subcontract. You will review the generated general ledger transactions and project transactions and review how the processed subcontract affects the project budget. Moreover, you will learn how to create a debit adjustment for an AP bill prepared for a subcontract, release the debit adjustment. Additionally, you will review how the processed debit adjustment affects the vendor balance, the GL, and project transactions generated on the release of a debit adjustment, and review how the project budget is updated on the release of the debit adjustment. You will configure a change order class, create a change order for a project, update the project budget and cost commitments with the change order, review the changes made with change orders in the project budget and also prevent direct purchases for the project.
• Day 2: Project Budget Tracking. In this session, you will learn how to create and process a bill with retainage held at the line level, release retainage for the bill, enter a payment for the retainage bill and pay the outstanding balance of the original bill. You will learn how to select the bills or bill lines to be paid, prepare and release the payment for multiple bills for the same project. You will also specify joint payees for an AP bill and joint amounts for different lines of an AP bill and create joint checks and process the payments. You will configure categories and statuses for compliance documents, enter compliance documents for a vendor and track expired compliance documents. You will learn how to configure a sales tax and how to create an AP bill with a sales tax applied and will also release an AP bill and review the GL batch generated by the system. Moreover, you will create a budget forecast for a project, add financial periods to the budget forecast, distribute budgeted values among the financial periods, update the project budget based on the forecast and the financial periods in the forecast based on the updated actual values. You will also learn how to configure budget control for a project to track documents that exceed the budget and how to limit the cost codes to the ones that are specified in the project budget. You will configure a cost projection class, create a cost projection for a project and a new revision of a cost projection, estimate the costs of a project at a different level of detail and review the projected costs in a project budget.
• Day 3: Two-Tier Change Management. Project Invoices. In this session, you will configure a change order class that supports the two-tier change management and default markups, you will reate a change request to update the project budget, process a change request with a cost change order, and with a revenue change order. You will also create a pro forma invoice and the related AR invoice with retainage, process the AR invoice with retainage, release the retainage from the AR invoice and apply payments to invoices with retainage. You will make corrections to a pro forma invoice that has the corresponding AR document released and review the previous revision of the pro forma invoice. Moreover, you will learn how to configure a project with a contract cap, how the contract cap retainage is calculated, create pro forma invoices with retainage for the project until the retainage cap is reached, release the retainage for the project for multiple project budget lines and mass-process retainage invoices.
• Day 4: Project Management. In this session, you will learn how to create and assign an approval map for daily field reports and a daily field report, add to the daily field report different entities (labor time and activities, change requests, change orders, subcontractor activities, project issues, weather conditions and even site visitors) and email the daily field report. You will also configure project management classes that may be used to ease the creation of project issues, define project issue types, report project issues, convert project issues to change requests and to requests for information, and mass-assign project issues to owners. Additionally, you will create and process a new request for information, a new request for information that relates to another request for information, a change request from a request for information and ass-assign owners to requests for information. Also, you will create a photo log, upload photos to the photo log, download a ZIP archive with all the photos and files of the photo log, send an email with all the photos and files of the photo log and search for a photo log or a particular photo in the system. You will learn how to configure drawing logs and set up disciplines and statuses, create drawing logs, upload and download images linked to drawing logs, link requests for information and project issues to existing drawing logs, email drawings and requests for information and create revisions of drawing logs. Moreover, you will configure submittal types, create a submittal in the system, define the people that will take part in processing a submittal and their submittal roles, process submittal-related activities, create a new revision of submittal, and close the completed submittal.

Partner Certification: This class is based on the materials of the V300 Construction Edition course, which is required for obtaining the Construction Business Consultant badge. Completion of this class does not give you an automatic completion of the related course at Partner University; you will still need to complete the exam at Partner University.

Date and time: This training meets the following four times, and attendees are expected to attend all four sessions:

• Mon, Nov 15, 2021 10:00 AM – 12:00 PM PT
• Tue, Nov 16, 2021 10:00 AM – 12:00 PM PT
• Wed, Nov 17, 2021 10:00 AM – 12:00 PM PT
• Thu, Nov 18, 2021 10:00 AM – 12:00 PM PT

Registration URL: https://webinar.ringcentral.com/webinar/register/5616353508394/WN_fNuHi1TKT9yf0Qw1NX-e5Q*

*To provide a cloud instance for attendees, we need to generate a registration report and perform some activities to deploy the instance and send out the credentials. All this takes time and we have to do it several hours before the webinar. So we highly recommend not leaving the registration up to the last minute of the webinar start. Everyone who registers after 6 AM PT of Day 1 session will not receive the link to the cloud instance and credentials for it and will have to attend a webinar in a view-only format.

Instructor: Heidi Dempsey

In the role of Program Manager, Heidi Dempsey has successfully managed over 350 projects. She identifies customers specific challenges and recommends solutions and strategies for a successful deployment of our product.  She ensures partners and customers are receiving the required support to ensure a timely and successful implementation.  She keeps relationships with customer to collect insight and desired features for satisfying industry-oriented challenges with our solutions.  She is an integral part of the implementations and customer success processes for our construction and field service customers.   She has over 20 years of experience in Construction Accounting and as an instructor. 

Prerequisites­

You should complete the P100 Project Implementation and Processing and D100 Inventory and Order Management Basics courses and be familiar with the basic and advanced business processes that can be performed in the general ledger, cash management, accounts payable, and accounts receivable.

Advance Preparations

None. Attendees will be provided with an Acumatica ERP cloud instance and tenant for training purposes.