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Is there a way to print a vendor bill or a cash purchase with all line item details for that matter? We pay our subcontractors but they don’t submit an invoice to us, so they need to be able to see what line items we paid out for on each check that we print. It seems like the check only shows the bill # or bill description with some report modification. 

Best answer by Laura02

Hello,

I don’t see a standard AP report that shows which AP Bill Lines are being paid by a Check. (I am not using Construction Edition.)

You may need a custom report to show the Bill Lines paid by each check.  The closest report I can find is AP Payment Register. AP Payment Register already shows the check details and the paid Bills: a report designer could add the paid line detail for each bill.

In addition, a Business Event might be used to send a Notification containing paid Bill details to contractors once a Check is posted.

Laura

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Laura02
Captain II
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  • Captain II
  • November 20, 2024

Hello,

I don’t see a standard AP report that shows which AP Bill Lines are being paid by a Check. (I am not using Construction Edition.)

You may need a custom report to show the Bill Lines paid by each check.  The closest report I can find is AP Payment Register. AP Payment Register already shows the check details and the paid Bills: a report designer could add the paid line detail for each bill.

In addition, a Business Event might be used to send a Notification containing paid Bill details to contractors once a Check is posted.

Laura


  • Freshman I
  • November 20, 2024

@Laura02 Do you know if the check form with remittance could be modified to have the lines of the bill/cash purchase? I know by design it’s meant to pay multiple bills per check so it just has header details from each. We just need something physical to hand out to subcontractors as they don’t all have email accounts. 

 

Thanks for your help!


Laura02
Captain II
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  • Captain II
  • November 20, 2024

Yes, the Remittance could be modified. 

 

By default Remittance page prints for any vendor whose check has more than 10 bills on the stub. In addition to adding Bill detail lines, the Remittance would need to have its logic changed in some way, so it still prints for any vendor whose check has more than 10 bills on the stub, and always prints (no matter how many bills are on the stub) for vendors who are contractors , using a new version of the report.  Your Contractors are in a different Vendor Class? - if so, this should work as a filter condition on the modified report.

 

Laura


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