Solved

How to handle "Recurring" Purchase Orders? e.g., vendor agreements

  • 12 September 2023
  • 2 replies
  • 89 views

Userlevel 4
Badge +1

How are companies handling the scenario in which there are recurring Purchase Orders such as vendor agreements? 

Example - service agreement with the vendor to perform $1,000 of maintenance service each month. 

My thought is that this is handled through Blanket POs, but looking for input from others! Here’s what I did. 

  • created blanket PO with 1 line item but qty. of 3 (representing 3 months)
    • also set expiration (3 months in this case)
  • create new PO - normal type
    • added PO line item from blanket PO - adjusted qty. to 1
      • remove hold/approve (Normal “child” PO = Open)
  • Blanket PO = Open (because there is still open qty. of 2)
    • Qty. on receipts = 1

Are there any other ideas or methods? What are others doing? 

icon

Best answer by Kandy Beatty 13 September 2023, 15:37

View original

2 replies

Userlevel 7
Badge +16

Hi @sean21 

This would be the best route if they truly need the PO route. Other than that, there is recurring bills but that would not be the route for materials. 

Hi @sean21 ,

We have a lot of vendor service agreements that we’re trying to handle with recurring PO’s and we decided to add a custom field to the PO form.  “PO Recurrence” has a drop down box with choices like monthly, annually, semi-annual, etc and then we use a GI with business events and dashboards for notifications.  We’re in the early stages but it’s working well so far.  

Reply


About Acumatica ERP system
Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, Acumatica delivers unparalleled value to small and midmarket organizations. Connected Business. Delivered.
© 2008 — 2024  Acumatica, Inc. All rights reserved