Question

Transactions Post-Dated October are being picked up in September BAS - why?

  • 25 October 2023
  • 5 replies
  • 49 views
M
Rank

Issue is that a handful of AP Bill transactions are appearing incorrectly in the September BAS when they should be appearing in the October BAS. 

Example: Transaction itself was created in the system in September 2023, dated 04/08/23 but post dated 04-2024. 

 

 GL Register Detail for this transaction confirms the From-To period as 04-2024.

 

However, when running the report “Tax Details by GL Account by Period” this transaction is appearing and the Tax Period shows as 03-2024.

My question is why is this transaction appearing on this report as post period 03-2024? Where is it picking up the post period date from? I have checked the Financials Tab and batch details but all showing as 04-2024 for October.

5 replies

Laura02
Rank
Badge +18

Hello,

Is it possible that the Tax Periods are different from the fiscal periods in your tenant? Please look at Tax Agency settings of Tax Agency Vendor. In this case, the client reports to the Tax Agency twice per year, so there are only two tax periods in a year:

 

Laura ~ Klear Systems, Inc. Irvine, CA. ~ Please remember to "Mark Best Answer" to help those who are facing the same problem.~
M
Rank

Hi Laura,

Thank you for your response. It appears that the Tax Agency Settings and Tax Periods do both match as Tax Period Type Monthly.

However, I did notice from your screenshot that ‘Define Tax Period by End Date of Financial Period’ is checked and this clients is not - could this be why?

 

Laura02
Rank
Badge +18

Hi,

I notice the first date of your tax year is 1/7/2023. What is the first date of your fiscal year? Could they be off by a few days, causing some documents to fall into different tax months versus GL posting months?

Laura

Laura ~ Klear Systems, Inc. Irvine, CA. ~ Please remember to "Mark Best Answer" to help those who are facing the same problem.~
M
Rank

Hi Laura,

 It looks like the dates also match up here as 1/07/2023.

 

Chris Hackett
Rank
Userlevel 7
Badge

Hi @MindaS were you able to find a solution? Thank you!

Chris ~ Let us know how we're doing: https://forms.office.com/r/xmJUdZ1QE5 - A member helped you, please *Like* their post. A member provided an answer to your question, please mark it as *Best Answer*.

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