Hi @erin,

I'm not sure if Acumatica has a built-in subscription process. However, in the past, I had the chance to work on the Deferral Module in Acumatica, which seems to resemble a subscription process.

Regards,
Sweta.

 Hi Sweta

 Thank you for your reply.  May i know what kind of transaction that you using the deferral module ?

@erin 

You can use Recurring Entry in Accounts Receivable. You can spread the revenue on a Monthly basis.

Because you receive upfront payments the Deferred Revenue module would be the best fit.  You’d set up your subscription items with the required deferral type and set it to recognize revenue over the 12 months (or possibly 13 if you receive payment partway through the first month).  When you process an Invoice with that item the system automatically sets up the deferral schedule and posts the amount to a prepaid liability account (based on your configuration).  Then each month (either manually or scheduled) you would run the Deferral Recognition process which would take the current period’s portion of revenue from the prepaid liability and post it to the appropriate revenue account for the item.

Without the Deferred Revenue module, you could receive your items as prepayments and manually set up each of the recurring GL entries to move each month’s revenue from prepaid to revenue but that would be a lot more time consuming.

Hi@meganfriesen37

If i run recognition for the first month, I want first month invoie for the recognition transtion will it generate invoice? 

Yes. When you set up the deferral code, make sure the “Start Offset” value is 0 if you’re using an “evenly by periods” type deferral code.  And also configure your desired recognition date.  The Prorated options generally start on the date of the invoice and the Flexible options start on whatever date you specify in the invoice.

Start Offset

The number of periods between the period of the transaction date and the start recognition period . The default value is 0. The following values can be specified:

• A positive value: The recognition will start later than the period of the document date. For example, if you specify 1, the recognition will start one period later.
• A negative value: The recognition will start earlier than the period of the document date. For example, if you specify –1, the recognition will start one period earlier.

  If you are generating a deferral schedule for a reversal document (a credit adjustment or a debit adjustment) and the specified deferral code has a negative value in the current box, this value will be ignored, because a deferral transaction for a reversing document cannot be earlier than the date of the reversing document.

This box is not available if the Flexible by Periods, Prorate by Days or Flexible by Days in Period option is selected in the Recognition Method