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How to Associate a Debit Adjustment with a PO or Subcontract?

  • 21 September 2023
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We are a construction company that uses the Project module, with very detailed Tasks and Commitments for the parts of the project we sublet out.

The quantities of previously billed items from our subs sometimes get adjusted downward by the time the project ends.  For example, we pay for the construction bathrooms by the month.  The original PO had allotted 6 months and we have been billed by the sub monthly, for 6 months total.

The project ended 1 week earlier and the sub issued a credit for .25 of a month of charges.

I can easily associate the the credit to the project and task line, but I need to associate the Debit Adjustment to the original PO so we can easily see the total bought from that sub for that project by looking at that particular PO History.

I’m also dealing with a price match scenario with those same bathrooms, we have credits (Debit Adj) from the sub to apply to the already released Bills.

Any ideas?

 

Thanks in advance!

~Audrey

 

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Best answer by Heidi Dempsey 21 September 2023, 19:06

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Heidi Dempsey
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@adupre Try this Knowledgebase article https://help.acumatica.com/(W(6))/Help?ScreenId=ShowWiki&pageid=2b5ccd89-03c0-40c2-9ee0-c1f841a4b97e

 

Laura02
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Hello @adupre ,

In addition to Heidi’s suggestion above, you may also create the Debit Adjustment for .25 months of construction bathroom service by creating a Return from the PO Receipt. As long as the PO has the Project /Task on the lines, then the Return will create a Debit Adjustment with a project on the lines.

Laura

Laura ~ Klear Systems, Inc. Irvine, CA. ~ Please remember to "Mark Best Answer" to help those who are facing the same problem.~
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@adupre Try this Knowledgebase article https://help.acumatica.com/(W(6))/Help?ScreenId=ShowWiki&pageid=2b5ccd89-03c0-40c2-9ee0-c1f841a4b97e

 

Thank you for this, I can associate the Debit Adj to the subcontract using those steps, but now the project billing is split into multiple documents and the retainage and what’s been billed is convoluted when I send the check to the sub. 

 

Our preference would be for Acumatica to allow a negative quantity on the AP Billing for subcontracts.  How about it, Acumatica??

A
Rank

Hello @adupre ,

In addition to Heidi’s suggestion above, you may also create the Debit Adjustment for .25 months of construction bathroom service by creating a Return from the PO Receipt. As long as the PO has the Project /Task on the lines, then the Return will create a Debit Adjustment with a project on the lines.

Laura

Thank you Laura, unfortunately we don’t use stock items, only non-stock items for the construction projects. 

I get an error that says there are no items to receive when I try to do a PO Receipt to even get that option.

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