Dear Community,
I would like to request your help on clearing amount of “Unbilled Prepayment Total” field under “OTHER” tab of a purchase order. We created a PO with 2 detail lines with same price “14,673,000”.
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/86ed4a6d-d839-4ee5-9565-0ba4976eaeb7.png)
After that we made one Prepayment Bill for first line of the PO.
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/315f4bcf-dffc-473d-b4fb-eeaa78ebcc53.png)
And we paid through Check and Payment Screen.
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/c3aeab2e-b142-4e23-8c08-7716e5bb981c.png)
After that, actual Bill came in and the amount was only “13,480,699”. So, we created Refund form for the remaining “1,192,301” and linked with Prepayment.
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/abc1a45e-108f-4795-a942-f590e1628390.png)
Now, back to the Order and we creat another Prepayment Bill for another line. But when we try to release it, it says “PO Error: The value of the Unbilled Prepayment Total box of the PO00001856 purchase order cannot exceed its unbilled or total amount.”
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/5f6e4813-df0c-4d21-8fdc-0ba4f5770e97.png)
So, I check PO and it has “1,192,301” unbilled prepayment total amount. Now, I cannnot continue creating second Prepayment Bill for second line. Why not Refund amount of the first prepayment does not reconcile in here? Or am I doing incorrectly? Please help.
![](https://uploads-us-west-2.insided.com/acumatica-en/attachment/cb36ad2e-a920-40f4-abac-3826e3842afd.png)
Thank you all in advance.
Naing Aung Kyaw