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Create Purchase Order for items for office use, i.e. Office Supplies

  • Dec 5, 2023 10:05 PM UTC
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Freshman I

What is the best way to set-up and create purchase orders for non-inventory items like office supplies? 

We are a manufacturer, but these items are not stock items, nor are they raw materials.

Our process is to create a purchase order for any purchases over $500.  The PO needs to list a description of the item, price, quantity and extended price on the invoice.  A receipt is required for all items on the purchase order.

Obviously, we don’t want to set-up item IDs for all these miscellaneous and one-off purchases.

Thanks for the help.

Best answer by Kandy Beatty

HI @lmondockCAB 

You can do a Purchase Order for just office supplies and not create an inventory ID. I usually suggest setting up a generic item for those things, something like OFFICESPPLY and you can require the receipt along with changing the description on each line. 

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    Kandy Beatty
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    • Kandy Beatty
    • Captain II
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    • Dec 5, 2023 10:27 PM UTC

    HI @lmondockCAB 

    You can do a Purchase Order for just office supplies and not create an inventory ID. I usually suggest setting up a generic item for those things, something like OFFICESPPLY and you can require the receipt along with changing the description on each line. 

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    Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.
      Freshman I
      • lmondockCAB
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      • Freshman I
      • Dec 6, 2023 1:46 PM UTC

      Thank you, @kandybeatty49 .  That’s the way we have it set-up, but I wanted confirmation that this is the best way to handle it.  I appreciate the help!

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        Kandy Beatty
        Captain II
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        Hi @lmondockCAB 

        That seems to be the best way I have always found.

        Always happy to help!

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        Kandy ~ If a member helped you, please *Like* their post, and if a member provided an answer to your question, please mark it as *Best Answer*.
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