Closing Prepayment on Payables

  • 5 March 2024
  • 1 reply

I have a prepayment that has already been paid to our vendor and I am trying to find out how to close the prepayment on “checks and payment” without applying the Purchase Order since the Purchase Order has not been completed yet. Does anyone have an idea how I can close the Prepayment and then once the Purchase Order is completed can I just apply the prepayment under “Purchase Orders - Prepayments”? 

Thank you!



Best answer by Laura02 5 March 2024, 01:36

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I think it is correct for a Prepayment to remain Open on your vendor’s account until it is applied to an AP Bill.  I recommend the following Next Steps:

  1. Complete the Purchase Order
  2. Enter Receipt for the goods when they arrive
  3. Enter vendor Bill. Use “Add PO” or “Add PO Receipt” button to link the vendor Bill to the Purchase Order.
  4. Add Prepayment to Applications tab of Bill.
  5. Release Bill.



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