We have an overseas Vendor from whom we make large orders which frequently come in multiple shipments. When they send a shipment, we get an advance listing of the details of the partial shipments, like lot numbers, final quantities, or discounted items, which we use to get the purchase receipt set up in advance to make receiving go more smoothly. Additionally, since undershipping and overshipping are also common, we adjust the Purchase Order to reflect what the final quantities are so that our Availability figures are correct. Our issue is that when we have a first pre-receipt created, the purchase order cannot be edited until that first shipment is received and processed, so any items on subsequent shipments can’t have their availabilities updated or any other adjustments made which come with the vendor’s shipment confirmation. We can have open receipts like this for weeks to months.
Is there a way to only lock down individual lines of a PO which are on an open receipt instead of the entire order? Or, perhaps, enable a PO to be edited (put on hold) when there are open but on-hold receipts? We’re looking for a solution that doesn’t involve deleting and recreating pre-receipts whenever we get a new confirmation and have to change the order or waiting until the very last day before a shipment arrives to build the pre-receipt.
We have looked into Blanket POs, but those both don’t impact availability and introduce additional PO numbers, which may cause confusion, since the vendor ships against the blanket PO but the receipt is tied to the child PO number. It would take some very hands-on maintenance to make Blanket POs work, so we’d prefer to avoid going that route.
Thank you for any suggestions or insights you have!
