Enter Landed Costs and Pay AP Bill Prior to PO Reciept?

  • 11 January 2022
  • 1 reply

Userlevel 1

From my brief research and testing it would not appear that Acumatica allows for a workflow where Landed Costs can be entered and paid for prior to the purchase receipt. Has anyone figured out a way to accomplish this cleanly? 


Like many companies, we are importing items from overseas and paying some significant landed costs in the form of freight and duties. We want to capture these costs and apply them to our item costs, but often we need to pay bills before items are received. Neither the freight companies or the brokers are interested in waiting for us to receive the inventory before they get paid and I imagine this is a very common scenario - is this a simple oversight in the Acumatica functionality? or have I missed something obvious? 


Appreciate any insight others have in this area





Best answer by vkumar 13 January 2022, 13:47

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Userlevel 7
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Hi @kyle90 

You can use AP Prepayments to pay the vendor before creating Landed cost document and AP bill.

  • Create a prepayment request on AP bills & Adjustment screen
  • Create a check on Checks and Payments screen for above Prepayment
  • This generates a Prepayment document on AP checks and Payments screen.
  • When an AP bill is generated for Landed cost, one can apply above prepayment to the Landed cost AP bill.

Hope this helps.



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