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Question

Not possible to have the sub accounts segment on a PO populated by project and task segments

  • 13 June 2024
  • 1 reply
  • 20 views

We have configured the project and payables settings so that the project and task segments are pulled into the sub account of any expense.

However when creating the PO and adding a line with an item and project, the subaccount does not contain the project elements.  The same goes with the receipt created from the PO and the AP Bill.  They just use the same segment as the PO.

It appears that the PO uses the subaccount definition from the Item.  But this definition does not include any project definition.

 

Thanks

 

James

 

 

1 reply

meganfriesen37
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Userlevel 7
Badge +10

Are the PO issues specific to Non-Stock or Stock items or both types?

For Stock Items - How are you tracking your stock items for the projects?  Do you have project specific inventory turned on?

For non-stock items, if you set your AP preferences to combine the Expense Sub from either “J” (project) or “T” (tasks) that should flow through from the PO to the AP bills.  
 

Are you using AP document recognition?  As we did observe issues with subaccounts coming from either Projects or Tasks in earlier versions for some of our clients (In 22.1 and 22.2 and early versions of 23.1)

 

Megan Friesen, Contego Software Solutions, Canada

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