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how to enter a negative quantity for a return for credit order type?

  • September 19, 2025
  • 4 replies
  • 121 views

what does it mean to add a negative quantity to a return for credit order type? does it removes the invoice balance or does it credit the account? please advise. 

Best answer by Yuri Karpenko

@jose99 , the RC order type itself will not be posted to the customer balance. Rather, if you process that order through, Acumatica will generate a Credit Memo for you. And that memo can be applied to the Invoice. You do not need to use a negative quantity on RC. The nature of the document (debit or credit) is driven by its type, not the quantity sign (negative or positive).

You guys should have a VAR to walk you through that. But if not, I’m happy to help - reach out to me via private message.

4 replies

Yuri Karpenko
Captain II
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  • Captain II
  • September 19, 2025

@jose99 , what screen / message / error are you referring to when you say “add a negative quantity to a return for credit order type”?

RC order can be used to generate a Credit Memo, and that Credit Memo can be applied to an invoice, to reduce its balance. Until it’s applied to a specific invoice, it’s reflected on the customer account as a credit.


  • Author
  • Freshman I
  • October 1, 2025

Since an invoice represents a bill to be paid, I’m trying to understand how the credit is applied. For example, if the RC order has a quantity of 1 for a product or service, the credit will be applied positively to the invoice. But if the quantity is entered as -1, how does that impact the invoice? Does it reverse the credit or apply it differently?

Hopefully that makes sense.


Yuri Karpenko
Captain II
Forum|alt.badge.img+7
  • Captain II
  • Answer
  • October 1, 2025

@jose99 , the RC order type itself will not be posted to the customer balance. Rather, if you process that order through, Acumatica will generate a Credit Memo for you. And that memo can be applied to the Invoice. You do not need to use a negative quantity on RC. The nature of the document (debit or credit) is driven by its type, not the quantity sign (negative or positive).

You guys should have a VAR to walk you through that. But if not, I’m happy to help - reach out to me via private message.


  • Author
  • Freshman I
  • October 2, 2025

Thank you this answer resolves my concerns. :-)